American Junior Academy of Science Convention
American Junior Academy of Science
Dr. Joan Messer, Director
Jones County Junior College; 900 S. Court St., Ellisville, MS 39467
Phone: 601-477-4253 e-mail:
Assistant Director, Lee A. Brogie
AJAS ABSTRACTS DUE OCTOBER 31th
CONVENTION FEES/HOUSING DUE NOVEMBER 10th
Dear American Junior Academy of Science Friends:
This is your invitation to San Francisco for 2007! The National Association of Academies of Science (NAAS) and American Junior Academy of Science (AJAS) will convene February 14-18, 2007 at the Sir Francis Drake Hotel located in downtown San Francisco. Convention plans include a tour of the city, a field trip to the Lawrence Berkeley National Laboratory, dinner in China Town, poster sessions and oral presentations of delegate research, and much more! We encourage all academies to send delegates to this dynamic scientific and cultural event. Junior Academy delegates chosen by their State Academy, including those who presented at the St. Louis convention in 2006, are invited to attend. Delegates will make both poster and oral presentations. It is imperative that state junior academy directors forward all of this initial information to your delegates immediately.
Included in this newsletter you will find:
- Abstract submission instructions
- Registration instructions
- Convention Fees
- Information about Thursday’s tour of San Francisco and field trip to Berkeley Labs
- Guidelines for Poster Sessions and Oral Presentations
- Highlights of additional events,
- Travel Awards for delegates, and
- Directions to the Sir Francis Drake Hotel from the San Francisco International Airport
ABSTRACT SUBMISSION—Junior Academy Delegates
This is the call for abstracts of papers to be presented in a poster session at the AJAS meeting. Abstracts must be filed electronically. Do not send abstracts to the AJAS or AAAS offices. Please follow these directions carefully.
- Go to the AJAS website http://www.amjas.org/ and click-on “Abstract Submission”
(It is recommended that you use Internet Explorer to access the Abstract Submission site.)
- On the Abstract Submission page click-on “Click here for abstract submission”
- On your first visit to the Abstract Submission Site you must click-on “click here to create your account now.” Enter your email address, a username, and a password. This will allow you continued access to your abstract submission until about November 13, 2006.
- At this site you need to complete three sections: Registration, Advisor/Academy Information, and Poster Submission.
- Registration Page – Complete all fields – Click-on “Register” – Click-on “Log in Now”
Log in using your personally selected user name and password.
- Advisor/Academy Information -- Select “Change My Profile” -- then click-on “Click here to enter or edit advisor and sponsoring academy information.” On this page you must enter the required information about your advisor and your state academy.
- Poster Submission – Under “Select a Poster Submission” choose American Junior Academy of Sciences (by Invitation). Fill in all required fields, reading directions carefully while entering information. Note: In the “Author” fields: Student name(s) are first, then add your mentor(s) to the Author fields too.
Abstracts for the Poster Session are due Tuesday, October 31, 2006. Any received after this date WILL NOT be published in the abstracts section of the AAAS 2007 Program. Faxed submissions WILL NOT be accepted. The AAAS Program is a wonderful memento of your participation in the world's most prestigious general science meeting, so I encourage you to meet this deadline. All abstracts, including late ones, will be published later in The NAAS Directory Proceedings and Handbook. REMEMBER—abstract submission does NOT register a student for the convention!
REGISTRATION—Junior Academy Delegates, Official State Chaperones, and other Adults : There are two parts to the registration process: Registering and Consent Forms.
NOTE: Before Registering -- Delegates – Read information about Oral Presentations as there will be a choice on the format in which you are presenting.
Delegates and Chaperones – Read about Berkeley Lab tour choices
REGISTERING: Go to the AJAS website http://www.amjas.org/ and click on the registration tab. To register, you must contact your state junior academy of science director or the AJAS director () for passwords. Make sure that you allow yourself plenty of uninterrupted time to complete these forms. Even though you register on-line, remember to print out 2 copies of your registration form. One for your records, and one to be mailed with fees and consent forms to: John Safko, Physics & Astronomy, University of South Carolina, Columbia, SC 29208.
CONSENT FORMS: Go to the AJAS website http://www.amjas.org/ and click on the registration tab. To print the mandatory consent forms click-on “click here to print them.” Chaperones have one consent form that needs to be downloaded, printed, signed and mailed with their registration form and fees.
Delegates have two consent forms:
- The medical consent form can be submitted on-line.
- The parent consent form needs to be downloaded, printed, signed and notarized, and mailed with their registration form and fees.
CONVENTION FEES -- Due November 10, 2006
There are three parts to the fees for this meeting: The AJAS/NAAS convention fee, the AAAS Registration Fee, and housing.
- The AJAS/NAAS Convention Fee
§ Students: $250
§ Chaperones *: $250
Fees include a T-shirt, pin, insurance, transportation for planned trips, Breakfast with Scientists (students only), Chaperones’ breakfast (chaperones only), banquets, receptions including tax and gratuity, and other fees for arranged activities. Bring extra money for some meals & snacks, optional tours, personal expenses (souvenirs, phone calls, and incidental room charges). Students should plan to bring funds to cover a couple of meals (i.e. meals on Sunday before leaving). Fees for late registration must be quoted through the NAAS treasurer.
- AAAS Registration Fee
All AJAS participants must register for AAAS at this specially discounted rate.
§ Students: $60
§ Chaperones *: $120
*Chaperones are teachers, retirees & parents whose primary reason for attending is to chaperone students- -status letter & student list is required with registration
- AJAS Housing Fees
All housing costs include taxes. Housing must be obtained through NAAS/AJAS.
If you wish to stay for additional days of the AAAS conference, you must make your own arrangements.
§ Students will be assigned four to a room unless EARLY arrangements are made.
Triple: $75/person/night -- $300/person for 4 nights
Double: $100/person/night -- $400/person for 4 nights
Quad: $58/night/person for a total of $232.00 per student for 4 nights.
NOTE: Please understand that this hotel has NO roll-away beds available.
§ Adult Housing:
Single: $195/person/night -- $780/person for 4 nights
Double: $100/person/night -- $400/person for 4 nights
Triple: $75/person/night -- $300/person for 4 nights
Quad: $58/person/night -- $232/person for 4 nights
There will be only limited quantities of single and double rooms available.
Students must check with their chaperones about arrival and departure dates. Students must arrive on the same day as their chaperone.
THURSDAY -- CITY TOUR AND BERKELEY LAB FIELD TRIP
This day has been custom designed for our delegates!
1. CITY TOUR: Get ready for an unforgettable experience at this year’s NAAS/AJAS conference. Thursday, February 15th, is our day for tours. We will begin our day sightseeing the beautiful city of San Francisco. Highlights of the tour include the Golden Gate Bridge and Exploratorium Museum. We’ll have an early start (7:00 am) with breakfast served on the buses. San Francisco’s February weather is cool (highs in the 60’s lows in the 40’s) and can be rainy. Bring an umbrella, a jacket, and it’s best to dress in layers.
2. BERKELEY LAB: Late morning will find us traveling to the Lawrence Berkeley National Laboratory via BART (Bay Area Rapid Transit). Berkeley Lab has been a leader in science and engineering research for more than 70 years. Berkeley Lab conducts unclassified research across a wide range of scientific disciplines with key efforts in fundamental studies of the universe; quantitative biology; nanoscience; new energy systems and environmental solutions; and the use of integrated computing as a tool for discovery. The Lab was founded in 1931 by Ernest Orlando Lawrence, winner of the 1939 Nobel Prize in physics for his invention of the cyclotron, a circular particle accelerator that opened the door to high-energy physics. It was Lawrence’s belief that scientific research is best done through teams of individuals with different fields of expertise, working together. His teamwork concept is a Berkeley Lab legacy that has yielded rich dividends in basic knowledge and applied technology, and a profusion of awards. Today there are ten Nobel Laureates associated with Berkeley Lab. With the assistance of Roland Otto, Head of the Center for Science and Engineering Education, we are planning an extraordinary afternoon and evening for all. Our afternoon at Berkeley Lab will consist of presentations, lunch with scientists, and touring labs. The evening’s banquet and featured speaker, sponsored by DOE, will take place on Berkeley’s Clark Kerr Campus. At present we are contacting Berkeley to determine access to international visitors.
BERKELEY LAB TOUR CHOICES: Our goal is to design a tour of Berkeley Lab that best meets your area(s) of interest. On the registration form, you will be asked to identify your first area of interest from the nine major tour categories. Following registration, Lee Brogie, AJAS Assistant Director, will be contacting you via email to get more detailed information regarding your interest in the tours. To learn more about the Berkeley Labs, visit the website at: http://www.lbl.gov/. The labs that AJAS delegates will tour will depend on the amount of delegate interest. These are the labs that Berkeley is offering for AJAS delegates to tour:
- Cancer Biology
- Genome Biology
- Molecular Biology
- Functional Imaging
- Advanced Imaging
- DNA Repair
- Genome Research
- Systems Biology
- Chemical Biology
- Energy Production
- Nanoscale Biology
- Natural /Artificial Photosynthesis
- Electronic Materials
- Ceramics and Interfaces
- Biomolecular Materials
- Plastic Electronics
- Surface Science and Catalysis
- Condensed Matter Physics
- X-Ray Optics and Extended Ultraviolet Radiation
- Actinide Science
- Chemical Science
- Catalytic Science
- Atomic, Molecular and Optical Science
- Dark Energy and Dark Matter
- Theoretical Physics
- Elementary Particle Physics
- Weak Symmetry Breaking
- Quark and Lepton Flavor Physics
- Nuclear Theory
- Low Energy Nuclear Physics
- Relativistic Nuclear Collisions
- Nuclear and Particle Astrophysics
Accelerator and Fusion
- Fusion Energy
- Ion Beam Technology
- Superconducting Magnets
- Climate Change/Carbon Management
- Energy Resources
- Environmental Remediation
- Nuclear Waste
Computing Sciences and Informational Technology
- Computational Science
- Applied Mathematics
FRIDAY- POSTER PRESENTATIONS
The “Breakfast with Scientists” will take place on Friday morning concurrent with an elegant “Chaperone Appreciation Breakfast”. AJAS posters will be displayed that afternoon at the San Francisco Hilton’s Plaza Ballroom. Following the Plenary Lecture, Friday evening’s dinner will be held in San Francisco’s historic China Town.
POSTER SESSION GUIDELINES: You will have a free-standing bulletin board 4 × 8 ft. (122 × 244cm) on which to mount the figures, text, and photos of your poster. (Bring your own pushpins.) All posters should feature a title, your name, the name of the research mentor (person who helped you the most) and institution where research was done, followed by your sponsoring State Science Academy and High School. The titles of your poster and your oral presentation don’t have to be the same. The research will be the same as was presented on the state-level. The AJAS poster session is from 4:00-5:45 p.m. on Friday, February 16th at the San Francisco Hilton, Plaza Ballroom. Poster set-up and state pictures are scheduled from 12:00 noon – 2:45 p.m. All posters must be set up in the time allotted before the session, and must remain up until the session ends. Materials must then be removed promptly from the board and your area cleaned up. AJAS/NAAS/AAAS will not be responsible for materials left on boards after the Poster Session. Students are required to be present during the entire designated poster session (4:00-5:45 p.m.). Poster design suggestions are posted at http://www.aaas.org/meetings/Annual_Meeting/02_PE/Posters.shtml
SATURDAY – ORAL PRESENTATIONS
ORAL PRESENTATION GUIDELINES: Oral presentations will take place Saturday, February 17th, 9:30 am – 12:00 noon. The following audio-visual equipment will be available: a screen, overhead projector, carousel slide projector, and a pointer. For PowerPoint presentations, you must bring your own equipment. There are two options for Oral Presentations this year: Traditional or Creativity and Innovation. Delegates, please select the format you prefer at registration.
1. TRADITIONAL ORAL PRESENTATION: In this format delegates plan for a 5-10-minute formal presentation and an additional 2 minutes for questions. For additional helpful hints, check out the article entitled “Magic Rules for a Good Illustrated Talk” at http://astro.physics.sc.edu/NAAS/AJAS/start.html
2. CREATIVITY AND INNOVATION: For this presentation format, delegates need to come with a few slides that feature the following: your work/research environment, your most significant results, the question you wanted to address (not more than 20 words), what you learned (20 words maximum). Also, but not in slide format, consider the following to be discussed in a roundtable format: How did you come to select your project? (Not what is the literature but why you personally decided on this project.) Who was most influential in your selecting or determining your idea? What did you learn about yourself in doing this project? What was the easiest thing about this project? What was the most difficult part of this project? How did this project change your thinking about science and the process of science?
ARRIVAL: Plan to arrive midday on Wednesday, February 14th. Plan to take from 1 to 2 hours to gather your luggage and get from the airport to the hotel. You want to book your flight to arrive in time for registration and the reception at 6:00 pm. You don’t want to miss the dynamic science demonstrations that will start on Wednesday evening right after opening ceremonies. Renowned demonstrator Paul Doherty from San Francisco’s Exploratorium will lead this event. (NAAS Board members will meet beginning at 2:00 pm (Pacific time) in the Sir Francis Drake Hotel’s Carmel room. Plan to remain through a Post Mortem NAAS Board meeting from 8:00-10:00 am on Sunday morning!)
AWARDS BANQUET: The NAAS/AJAS Awards Banquet will be held Saturday evening following the Plenary Lecture. The final event is a DJ and dance at the Sir Francis Drake Hotel for AJAS delegates.
AJAS PROGRAM TIMELINE
AAAS SESSIONS: Time has once again been set aside for attending AAAS plenary and scientific sessions. To learn more about the sessions go to http://www.aaas.org/meetings/Annual_Meeting/
Thursday: 7:00am – 9:00pm Tour, Berkeley Lab, DOE Banquet Attire- business casual.
911:30pm Delegate Lounge/Study Room Attire- casual.
Friday: 8-10:00 am Breakfast with Scientists Attire- business professional.
10–12:00noon Attend AAAS Sessions
12-2:45 pm Poster set up, State Pictures; Attend AAAS Sessions
2:45–4:00 pm Attend AAAS Sessions
4:00-5:45 pm Poster Presentations
6:30-8:00 pm AAAS Plenary Lecture
8:00-10:30pm Dinner in China Town
Saturday: 9-12:00 noon AJAS Oral Presentations Attire- business professional.
12-6:00 pm Attend AAAS Sessions
6:30-8:00 pm AAAS Plenary Lecture
8-9:30pm AJAS Awards Banquet
9:30pm-1:00am DJ and Dance for Delegates Attire- casual.
GETTING TO THE HOTEL
We will be at the Sir Francis Drake Hotel, 450 Powell Street, San Francisco, CA 94102. 415-392-7755
On arrival at the San Francisco International Airport (http://www.flysfo.com/) there are several ways to get to the hotel:
1. BART: (http://www.bart.gov) The Bay Area Rapid Transit (BART) operates rapid rail service to San Francisco directly from SFO. BART is easily accessed from any terminal by riding SFO’s AirTrain to the Garage G/BART Station stop. There is no charge to board AirTrain. From SFO take the Dublin/Pleasanton Blue Line. Exit at Powell Street or Montgomery Street. Weekday schedule – BART departs every 15 minutes – :07, :22, :37, :52.
Powell Street (899 Market Street): 29 minutes. $5.15 one-way.
Approx. 0.4 mile walk to Sir Francis Drake Hotel
Head Northeast on Market Street – Toward Cable Car Turnaround
(You could purchase a Cable Car Ticket at the turnaround-- $5.00 per person per ride)
Turn left (north) on Powell. Walk approximately 4 blocks.
Hotel is on right hand side (east) 450 Powell Street.
Montgomery Street (598 Market Street): 31 minutes. $5.15 one-way.
Approx. 0.4 mile walk to Sir Francis Drake Hotel
Head north on Montgomery Street to Post Street (1/4 block).
Turn left of Post Street, walk 4 blocks to Powell.
Turn right on Powell, walk ½ block to hotel 450 Powell Street.
2. Super Shuttle: (http://www.supershuttle.com/htm/cities/sfo.htm) Telephone: 650-558-8500
Shared ride van service -- $15.00 per person one-way
ExecuCar Sedan Service (Up to 4 passengers) -- $55.00 one-way
3. Taxi: Taxi service is available. Taxis depart from the designated taxi zones located at the roadway Center Islands, on the Arrivals/Baggage Claim Level of all terminals. Uniformed taxi coordinators are stationed at the taxi zones. Approximate fare $40.00 one way. Up to 5 people can ride for the price of 1 person.
ALERT!! JUNIOR ACADEMY DIRECTORS!! Please be sure that ALL of this information is given to your students and adult chaperones immediately. Please ensure that the students from your state, including those returning from previous years, have all their materials in on time. PLEASE ENSURE THAT STUDENTS ARE WELL INSTRUCTED ON PROPER CONDUCT AT A MEETING AND ARE PROPERLY CHAPERONED DURING THE ENTIRE TRIP. All students must abide by AJAS/NAAS standards. Your name must be submitted with the abstract submission form when it is filed online. You MUST SEND A VERIFICATION LIST of all your state delegates' names, addresses with zip codes, phone numbers with area codes, e-mail addresses and abstract titles by Oct. 31st. Each state junior academy director must send a list of authorized student delegates ASAP. Mail to John Safko; Professor of Physics and Astronomy; University of South Carolina; Columbia, SC 29208. Or you can email this to Dr. Safko at